Terms of Service

These Terms of Service ("Terms") govern your access to and use of SnapLedger, a receipt-structuring software-as-a-service made available at snapledger.the-atlas-project.net (the "Service"), operated by The Atlas Project ("we," "us," "our," "Provider"). SnapLedger is one product in the "An Atlas Project" family.

By using the Service you agree to these Terms and to the SnapLedger Privacy Policy, which is incorporated by reference.

§0 Definitions

For these Terms, capitalized terms have the meanings below:

• "We," "us," "our," "Provider" — The Atlas Project, operator of the Atlas Project portfolio.
• "Service" — the SnapLedger software-as-a-service made available at snapledger.the-atlas-project.net, including its website, application, API, the Raycast extension integration, and related documentation.
• "You," "your," "Customer" — the individual or entity that registers for or uses the Service. If you use the Service on behalf of an organization, "you" means that organization, and you represent that you are authorized to bind it.
• "Account" — your registered access credential and workspace for the Service.
• "Subscription" — a paid or free plan granting access to the Service for a recurring term.
• "Order" — your selection of a plan at signup or checkout, together with these Terms.
• "Your Content" — receipt images, PDFs, pasted receipt text, the structured expense lines and history generated from them, categorization rules, and other materials you submit to, upload to, or generate within the Service.
• "Third-Party Services" — services not operated by us that you connect to or that the Service relies on (e.g., Stripe, OpenAI, Anthropic, Vercel, Supabase, Resend).
• "Output" — the structured expense fields (merchant, date, amount, currency, category, tax), running tallies, exports, and other materials the Service produces from Your Content.
• "Terms" — these Terms of Service, together with the SnapLedger rider below, the mini-DPA in Schedule A, and any Order.

§1 Acceptance of Terms (Clickwrap)

By clicking "Create account," "Sign up," "Subscribe," "I agree," or a similar control, or by accessing or using the Service, you agree to be bound by these Terms and by our Privacy Policy, which is incorporated by reference. If you do not agree, do not create an account or use the Service.

You represent that you are at least 18 years old and, if acting for an organization, that you have authority to bind it. If you are entering into these Terms on behalf of a company or other legal entity, "you" and "your" refer to that entity.

These Terms form a binding agreement between you and The Atlas Project. We may present a summary or highlights of these Terms for convenience, but the full text governs.

§2 The Service; Accounts; Eligibility

2.1 What SnapLedger does. SnapLedger turns a receipt image, PDF, or pasted receipt text into a clean, editable expense line — merchant, date, amount, currency, category, and tax — in seconds. Structured lines accumulate into your history and a running value tally. SnapLedger is a data-structuring tool. It is not tax, accounting, bookkeeping, or financial advice (see §8A).

2.2 Account registration. You must provide accurate, current registration information and keep it up to date. You are responsible for all activity under your Account and for maintaining the confidentiality of your credentials. Notify us promptly at admin@the-atlas-project.net of any unauthorized use.

2.3 Authentication. The Service uses Supabase for authentication. You are responsible for safeguarding any password, magic link, or OAuth session associated with your Account. You may also authorize the SnapLedger Raycast extension, which binds account-scoped signed tokens to your Account so parses sync to the cloud; you may revoke that authorization at any time.

2.4 Anonymous use. You may try the Service without an account. Anonymous scans and their running tally are stored against a signed browser cookie and are periodically deleted (see the Privacy Policy for retention). Anonymous history is not guaranteed to persist and is not exportable.

2.5 Eligibility. The Service is intended for business and professional use by users who are at least 18. It is not directed to children (see §16). You may not use the Service if you are barred under applicable law or sanctions (see §17).

2.6 One account per user/entity unless we agree otherwise in writing. You may not share credentials or resell access except as expressly permitted by your plan (e.g., seats on a Team plan).

2.7 Changes to the Service. We may add, modify, or discontinue features. We will use reasonable efforts to give notice of material adverse changes to paid features. Continued use after a change constitutes acceptance.

§3 Subscriptions, Billing, Fees, and Refunds

3.1 Payment processor. All payments are processed by Stripe. By subscribing, you authorize us and Stripe to charge your payment method for the fees associated with your plan. You also agree to Stripe's applicable terms. We do not store full card numbers; card data is handled by Stripe.

3.2 Plans and prices. SnapLedger offers the following plans. Prices are in US dollars and are shown, and charged, at checkout via Stripe.

The annual Pro price ($72) is an explicit annual rate, not a multiple of the monthly rate. Plan limits (parse quota, history cap, seats) are enforced by the Service. We may offer, change, or retire plans; the plans and prices in effect are those shown at checkout.

3.3 Subscription terms. Paid plans are offered on a monthly or annual recurring basis, as shown at checkout. Unless otherwise stated, subscriptions automatically renew at the end of each billing period at the then-current rate until cancelled.

3.4 Free tier and Pro trial. The Free tier is the default entitlement and requires no payment. When you first click Export, the Service starts a 7-day Pro trial granted in our database (this is not a Stripe free-trial and requires no card up front). During the trial you have Pro features. When the trial ends, unless you subscribe to a paid plan, your Account returns to the Free tier (export locks again; your history is retained per your plan and our retention practices). We will not begin charging a paid rate without your having selected a paid plan at checkout.

3.5 Price changes. We may change prices. For recurring subscriptions, we will give at least 30 days' notice before a price change takes effect for your next renewal, by email to your Account address or by in-product notice. If you do not agree, you may cancel before the change takes effect.

3.6 Cancellation. You may cancel at any time from your Account settings (Stripe customer portal) or by emailing admin@the-atlas-project.net. Cancellation takes effect at the end of the current billing period. You retain paid access until then.

3.7 Refunds. Except where required by applicable law, fees are non-refundable, and we do not provide prorated refunds for partial periods, unused time, seat reductions, or downgrades. If mandatory local consumer law grants you a refund or withdrawal right, we honor it to the extent required.

3.8 Taxes. Fees are exclusive of taxes. You are responsible for any sales, use, VAT, GST, or similar taxes, excluding taxes on our net income. Where we are required to collect tax, it is calculated and added at checkout (Stripe automatic tax).

3.9 Failed payments; past-due accounts. If a charge fails, we (via Stripe) may retry. We may suspend or downgrade your Account to Free for non-payment after reasonable notice.

3.10 No performance fees; no fund movement. SnapLedger charges only the flat subscription fees above. It does not charge performance-based fees, and it does not move, hold, or process any third-party money. It sells a flat SaaS subscription and uses no Stripe Connect.

3.11 Chargebacks. If you dispute a charge with your bank rather than contacting us first, we may suspend your Account pending resolution. Please contact admin@the-atlas-project.net before initiating a chargeback.

§4 Acceptable Use Policy

You agree not to, and not to permit any third party to:

1. Use the Service in violation of any law, regulation, or third party's rights.
2. Reverse engineer, decompile, or attempt to derive source code, except to the extent this restriction is prohibited by law.
3. Resell, sublicense, or provide the Service to third parties except as your plan expressly allows.
4. Circumvent usage limits, parse quotas, rate limits, entitlement gates, or access controls; probe, scan, or test the vulnerability of the Service without authorization.
5. Upload malware, or content that is unlawful, infringing, or that you lack the rights to submit.
6. Submit receipt images or other content containing another person's data without a lawful basis to do so.
7. Use automated means to extract data from the Service beyond the features and API we provide, or to build a competing dataset or product.
8. Misrepresent Output as tax, accounting, or professional advice, or as a verified or authoritative record (see §8A).
9. Interfere with or disrupt the integrity or performance of the Service or the data it contains.

We may investigate suspected violations and may suspend or terminate access for conduct we reasonably believe violates this section or creates risk or legal exposure.

§5 Your Content; Licenses; Responsibility

5.1 Ownership. As between you and us, you retain all rights in Your Content. We claim no ownership of it.

5.2 License to us. You grant us a worldwide, non-exclusive, royalty-free license to host, copy, process, transmit, and display Your Content solely to provide, maintain, secure, and improve the Service for you, including sending receipt images or text to the vision/extraction subprocessor (OpenAI or Anthropic) that performs structuring at your instruction. This license ends when Your Content is deleted, except for residual backups purged on our ordinary cycle and records we must retain by law.

5.3 Your representations. You represent that you have all rights and consents necessary to submit Your Content — including any personal data contained in receipt images — and to have us process it as described, and that Your Content and your use of Output do not violate law or third-party rights.

5.4 Receipt content. Receipt images and PDFs may contain personal data (names, partial card digits, locations, timestamps). You are responsible for what you upload. We process receipt content only to produce your structured lines and history, retain and delete it as described in the Privacy Policy, and honor deletion requests as described there and in Schedule A.

5.5 Feedback. If you send us suggestions, we may use them without restriction or obligation to you.

§6 Intellectual Property; Our Rights

6.1 Our IP. The Service, including its software, design, text, and the Atlas Project and SnapLedger names and logos, is owned by us or our licensors and protected by IP laws. Except for the limited right to use the Service under these Terms, no rights are granted to you.

6.2 License to you. Subject to these Terms and payment of applicable fees, we grant you a limited, non-exclusive, non-transferable, revocable right to access and use the Service for your internal business purposes for the term of your Subscription.

6.3 Third-party names. The Service names third-party services (e.g., Stripe, OpenAI, Anthropic) only for nominative identification. Those names are the trademarks of their respective owners, and we are not affiliated with, endorsed by, or sponsored by them.

§7 Third-Party Services and Data

7.1 Connections you enable. The Service relies on Third-Party Services (e.g., Stripe for billing, OpenAI or Anthropic for vision/extraction, Supabase for data and auth). Your use of any service you separately connect (such as authorizing the Raycast extension) is governed by its own terms and privacy policies. You are responsible for maintaining any accounts and permissions required.

7.2 Vision/extraction processing. When a vision provider key is configured, receipt content you submit is sent to that provider (OpenAI or Anthropic) to produce the structured line. Where no provider is configured, the Service returns structured lines from a bundled sample set (demo mode). Those providers act as subprocessors under contract and, per their API/enterprise terms, do not use your content to train their general models.

7.3 No control over third parties. We are not responsible for the availability, accuracy, or acts of Third-Party Services, and their failure or change may affect the Service.

§8 Accuracy Disclaimer (Output)

The Service produces Output using software and AI vision/extraction models. Output — including extracted merchant, date, amount, currency, category, and tax fields, and any tally or export — is provided for informational data-structuring purposes and may be incomplete, out of date, or incorrect. Fields are your editable, reviewable data. You are responsible for reviewing, correcting, and verifying every field before you rely on it or use it anywhere.

§8A SnapLedger Rider — Not Tax, Accounting, or Financial Advice

8A.1 Data structuring only. SnapLedger structures receipt data into fields. It does not provide, and its Output does not constitute, tax, accounting, bookkeeping, audit, legal, or financial advice, and it does not determine deductibility, compliance, or the correct tax or accounting treatment of any expense. Categorization is a suggested, user-editable data label — not a determination of tax treatment.

8A.2 You verify exports. You are solely responsible for reviewing and verifying any structured line, category, tally, or CSV export before using it in a tax filing, financial statement, expense report, reimbursement, or any other record. You should confirm your books and filings with a qualified accountant or tax professional. We are not your accountant or tax preparer.

8A.3 No reliance. We are not liable for any tax, penalty, interest, filing error, disallowed deduction, misclassification, or financial loss arising from your use of, or reliance on, Output.

§9 Warranty Disclaimer

THE SERVICE, OUTPUT, AND ALL RELATED MATERIALS ARE PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY. TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE DISCLAIM ALL IMPLIED WARRANTIES, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ANY WARRANTY ARISING FROM COURSE OF DEALING OR USAGE OF TRADE.

WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE, THAT DEFECTS WILL BE CORRECTED, OR THAT OUTPUT WILL BE ACCURATE, COMPLETE, CURRENT, OR RELIABLE. WE DO NOT WARRANT THAT ANY EXTRACTED FIELD, CATEGORY, OR EXPORT IS CORRECT OR SUITABLE FOR ANY FILING OR RECORD.

Some jurisdictions do not allow the exclusion of certain warranties, so some of the above may not apply to you.

§10 Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

10.1 Exclusion of certain damages. NEITHER PARTY WILL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES, OR FOR LOST PROFITS, LOST REVENUE, LOST DATA, LOST GOODWILL, OR BUSINESS INTERRUPTION, ARISING OUT OF OR RELATING TO THE SERVICE, EVEN IF ADVISED OF THE POSSIBILITY.

10.2 Cap. OUR TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THE SERVICE OR THESE TERMS WILL NOT EXCEED THE GREATER OF (a) THE TOTAL FEES YOU ACTUALLY PAID US FOR THE SERVICE IN THE TWELVE (12) MONTHS IMMEDIATELY BEFORE THE EVENT GIVING RISE TO THE LIABILITY, OR (b) ONE HUNDRED U.S. DOLLARS ($100).

10.3 Application. THESE LIMITS APPLY TO ALL THEORIES OF LIABILITY (CONTRACT, TORT, STATUTE, OR OTHERWISE) AND ARE AN ESSENTIAL BASIS OF THE BARGAIN. Some jurisdictions do not allow certain limitations, so parts of this section may not apply to you; in that case our liability is limited to the least extent permitted.

10.4 Third-party outcomes. We are not liable for the acts, omissions, or decisions of any Third-Party Service, or for any tax, accounting, or financial consequence of your use of Output (see §8A).

§11 Indemnification

You will defend, indemnify, and hold harmless The Atlas Project and its owners, employees, and agents from and against any third-party claims, damages, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or related to: (a) Your Content, including any personal data in receipt images you submit; (b) your use of the Service or Output, including any use of Output in a tax filing, financial statement, or other record; (c) your violation of these Terms, applicable law, or third-party rights (including data-protection and privacy law); and (d) your relationships and transactions with your own customers, clients, or counterparties. We may assume the exclusive defense of any matter subject to indemnification, at your expense, and you will cooperate.

§12 Term; Suspension; Termination

12.1 Term. These Terms apply while you have an Account or use the Service.

12.2 Termination by you. You may terminate by cancelling and closing your Account. §3.6–3.7 (cancellation/refunds) apply.

12.3 Suspension/termination by us. We may suspend or terminate your access, with or without notice, for (a) breach of these Terms or the Acceptable Use Policy, (b) non-payment, (c) legal or security risk, or (d) conduct that may harm us, other users, or third parties. Where practical and lawful, we will give notice.

12.4 Effect. On termination, your license to use the Service ends. We will make Your Content available for export for a limited period where feasible, then delete or de-identify it on our ordinary cycle, except records we must retain by law. Deletion of personal data we process on your behalf follows the mini-DPA (Schedule A).

12.5 Survival. Sections that by their nature should survive (e.g., §§3.7–3.8, 5–6, 8, 8A, 9–11, 13–19, and Schedule A) survive termination.

§13 Modifications to These Terms

We may update these Terms. If we make a material change, we will provide notice by email to your Account address or by a conspicuous in-product notice at least 15 days before it takes effect (or as required by law), and we will update the "Last updated" date. Non-material changes take effect when posted. Your continued use after the effective date constitutes acceptance. If you do not agree, you must stop using the Service and may cancel under §3.6.

§14 Governing Law and Venue

14.1 Governing law. These Terms are governed by the laws of the State of New York and applicable U.S. federal law, without regard to conflict-of-laws rules. The U.N. Convention on Contracts for the International Sale of Goods does not apply.

14.2 Venue. Subject to §15, the state and federal courts located in New York have exclusive jurisdiction, and each party consents to personal jurisdiction and venue there.

§15 Dispute Resolution

15.1 Informal resolution first. Before filing any claim, you agree to contact us at admin@the-atlas-project.net and attempt in good faith to resolve the dispute for at least 30 days.

15.2 Courts. Any dispute will be resolved exclusively in the state or federal courts located in New York, as set out in §14.2, and each party waives any objection to that venue. Each party waives any right to a jury trial to the extent permitted by law.

§16 Children

The Service is not directed to individuals under 18, and we do not knowingly collect personal information from them. If you believe a minor has provided us personal information, contact admin@the-atlas-project.net and we will delete it.

§17 Export, Sanctions, and Trade Compliance

You represent that you are not located in, and are not a resident or national of, any country or region subject to comprehensive U.S. sanctions, and that you are not on any U.S. government restricted-party list. You will not use the Service in violation of U.S. export-control or sanctions laws. We may block or terminate access to comply.

§18 Notices; Assignment; Force Majeure; Miscellaneous

18.1 Notices to you may be sent to your Account email or posted in-product. Notices to us go to admin@the-atlas-project.net. 18.2 Assignment. You may not assign these Terms without our consent; we may assign them in connection with a merger, acquisition, or sale of assets. 18.3 Force majeure. Neither party is liable for delay or failure due to causes beyond reasonable control. 18.4 No waiver. A failure to enforce is not a waiver. 18.5 Relationship. The parties are independent contractors; these Terms create no agency, partnership, or joint venture. 18.6 No third-party beneficiaries, except indemnified parties under §11.

§19 Severability; Entire Agreement

If any provision is held unenforceable, it will be modified to the minimum extent necessary or severed, and the rest remains in effect. These Terms, together with the Privacy Policy, the SnapLedger rider (§8A), the mini-DPA (Schedule A), and your Order, are the entire agreement between you and us regarding the Service and supersede prior agreements on the subject.

Schedule A — Mini Data Processing Addendum (processor role)

SnapLedger processes personal data contained in the receipt images, PDFs, and text you submit ("Customer Personal Data"). For that data, this Schedule applies.

1. Roles. For Customer Personal Data the Service processes on your instruction, you are the controller and we are the processor (or, where you are yourself a processor, we are your sub-processor). For your own account and billing data, we act as controller (see the Privacy Policy).

2. Instructions. We process Customer Personal Data only (a) to provide and secure the Service, (b) per your documented instructions (including your configuration, scans, and any connected extension), and (c) as required by law (we will tell you unless legally barred).

3. Purpose limitation. We will not sell Customer Personal Data, use it for advertising, or use it to train generalized AI models. The vision/extraction subprocessor (OpenAI or Anthropic) processes receipt content only to deliver the structuring feature and, per its API/enterprise terms, does not train its general models on your data.

4. Confidentiality. Personnel with access are bound by confidentiality. Human access to Customer Personal Data occurs only as needed for security or support.

5. Sub-processors. You authorize the subprocessors listed in the Privacy Policy. We remain responsible for their performance and will give notice of material changes with a chance to object.

6. Security. We maintain reasonable technical and organizational measures appropriate to the risk (encryption in transit, access controls, least-privilege, reputable infrastructure).

7. Assistance. Taking into account the nature of processing, we will reasonably assist you with data-subject requests, security, breach notification, and DPIAs. We will notify you without undue delay after becoming aware of a personal-data breach affecting Customer Personal Data.

8. Deletion/return. On termination or your request, we will delete or return Customer Personal Data, subject to residual backups purged on our ordinary cycle and legal-retention requirements. Receipt source images are additionally subject to the storage-lifecycle deletion described in the Privacy Policy.

9. International transfers. Where applicable, the EU Standard Contractual Clauses and the UK Addendum apply to Customer Personal Data (see the Privacy Policy).

10. Audit. We will make available information reasonably necessary to demonstrate compliance and allow for reasonable, confidential audits on notice, subject to appropriate limits.

A full DPA/SCC set should be attorney-reviewed for enterprise customers.